Privacy Policy

Effective Date: June 24, 2026
Organization: Empowering Life Through Instruction, Tools & Education Inc. operating as ELITE Inc.
Program: NextGen Trades Camp and related youth and adult programs
Contact: Joseph Grande
Email: [email protected]
Phone: 647-969-1714

1. Purpose of This Privacy Policy

ELITE Inc. respects the privacy of students, parents/guardians, families, volunteers, instructors, staff, partners, and website users.

This Privacy Policy explains how ELITE Inc. collects, uses, stores, protects, discloses, and retains personal information in connection with its programs, including the NextGen Trades Camp, youth workshops, registration activities, communications, website activity, and related services.

Because ELITE Inc. works with youth, we take privacy, safety, supervision, and responsible information handling seriously.

2. Personal Information We May Collect

ELITE Inc. may collect personal information that is reasonably necessary to register participants, operate programs safely, communicate with families, manage emergencies, meet legal or insurance requirements, and improve our services.

This may include:

  • Student name;
  • Student age, grade, and school;
  • Parent/guardian name;
  • Parent/guardian phone number and email address;
  • Home address;
  • Emergency contact names and phone numbers;
  • Authorized pickup information and contacts;
  • Medical, allergy, accessibility, behavioural, or safety-related information that parents/guardians choose or are required to provide for the safe participation of the student;
  • Signed waivers, consent forms, acknowledgements, and permission forms;
  • Attendance records;
  • Incident, injury, behavioural, or safety reports;
  • Payment and billing information;
  • Program selection and project preferences;
  • Photos, videos, or testimonials, only where specific consent has been obtained;
  • Communications sent to or received from ELITE Inc.;
  • Website or online registration information.

ELITE Inc. will only collect information that is reasonably necessary for the purposes identified and for the ability to properly conduct the ELITE Inc. programs.

3. How We Use Personal Information

ELITE Inc. may use personal information to:

  • Register students in programs;
  • Confirm eligibility and program details;
  • Communicate with parents/guardians;
  • Provide safe supervision and instruction;
  • Respond to emergencies;
  • Support student health, safety, accessibility, and participation needs;
  • Manage attendance, sign-in, sign-out, and authorized pickup;
  • Prepare student groups, activities, and project materials;
  • Obtain signed waivers, consents, and acknowledgements;
  • Process payments and issue receipts;
  • Maintain insurance, legal, financial, and operational records;
  • Investigate, document, and respond to incidents, injuries, behavioural concerns, or safety concerns;
  • Communicate with host locations, insurers, legal advisors, emergency responders, or other appropriate parties when necessary;
  • Improve program quality, safety procedures, and future programming;
  • Send program updates, reminders, or future program information, where permitted;
  • And any other reasonable or necessary purposes which are aligned with the business operations of ELITE Inc.

4. Consent

By registering a student in an ELITE Inc. program, parents/guardians consent to the collection, use, and disclosure of personal information for the purposes described in this Privacy Policy.

Where a participant is under the age of 18, consent must be provided by a parent or legal guardian.

ELITE Inc. may seek separate consent for certain activities, including:

  • Photography or video use;
  • Social media or website use of images;
  • Testimonials;
  • Transportation, if applicable;
  • Special events or off-site activities, if applicable;
  • Collection of sensitive medical, allergy, accessibility, or behavioural information.

Consent may be withdrawn at any time, subject to legal, contractual, insurance, safety, or operational requirements. Withdrawal of consent may affect a student’s ability to participate safely in the program.

5. Student Health, Safety, and Emergency Information

Because ELITE Inc. operates youth programs involving hands-on activities, certain health and safety information may be necessary.

Parents/guardians are responsible for providing accurate and current information about any medical condition, allergy, medication, accessibility need, behavioural concern, emotional regulation concern, or safety-related matter that may affect the student’s participation.

ELITE Inc. will use this information only for program safety, supervision, emergency response, accommodation planning, and related purposes.

In an emergency, ELITE Inc. may disclose relevant information to emergency responders, medical personnel, host location representatives, parents/guardians, insurers, or other appropriate parties as required to protect the health and safety of a participant or others.

6. Photos, Videos, Social Media, and Promotional Use

ELITE Inc. may take photographs or videos during programs for internal documentation, safety records, parent updates, promotional purposes, website content, social media, newsletters, brochures, or future marketing.

ELITE Inc. will not intentionally use identifiable images of a student for public promotional purposes without parent/guardian consent.

Parents/guardians may decline photo/video consent. Where consent is declined, ELITE Inc. will make reasonable efforts to avoid using identifiable images of that student in promotional materials.

ELITE Inc. cannot fully control images or videos taken by other parents, students, attendees, host locations, or third parties at events, showcases, or public settings.

7. Disclosure of Personal Information

ELITE Inc. does not sell personal information.

ELITE Inc. may disclose personal information only where reasonably necessary, including to:

  • Parents/guardians and authorized contacts;
  • Instructors, staff, volunteers, or service providers who need the information to perform their duties;
  • Host locations, such as churches, schools, community centres, or leased facilities, where necessary for safety, access, emergency, or operational reasons;
  • Insurance brokers, insurers, legal advisors, accountants, payment processors, or business service providers;
  • Emergency responders, medical professionals, or law enforcement where required for health, safety, legal, or emergency reasons;
  • Government, regulatory, or legal authorities where required or permitted by law;
  • Other parties with consent or where otherwise permitted by law.

8. Safeguards

ELITE Inc. uses reasonable administrative, physical, and technical safeguards to protect personal information against unauthorized access, loss, theft, misuse, disclosure, copying, modification, or disposal.

These safeguards may include:

  • Limiting access to personal information to those who need it;
  • Using password-protected devices and accounts;
  • Storing paper records securely;
  • Limiting the sharing of sensitive information;
  • Using secure registration or payment platforms where possible;
  • Maintaining incident and emergency records responsibly;
  • Safely disposing of records when no longer required;
  • Reviewing privacy practices as the organization grows.

No method of storage, transmission, email, online registration, or electronic communication is completely secure. ELITE Inc. will take reasonable steps to reduce risk but cannot guarantee absolute security.

9. Payments and Third-Party Services

ELITE Inc. may use third-party providers for registration, payment processing, email communications, document storage, scheduling, website hosting, or related services.

These service providers may collect, use, store, or process personal information on behalf of ELITE Inc. or directly from users.

Parents/guardians should review the privacy policies and terms of any third-party registration, payment, or online service provider used by ELITE Inc.

ELITE Inc. does not intentionally collect or store full credit card information unless specifically required and handled through an appropriate payment provider.

10. Retention of Personal Information

ELITE Inc. will retain personal information only as long as reasonably necessary for the purposes for which it was collected, including program administration, safety, legal, accounting, insurance, risk management, and dispute-resolution purposes.

Incident reports, waivers, consent forms, payment records, injury reports, and safety-related records may be retained for a longer period where required or recommended for legal, insurance, or risk-management purposes, or as required by law.

When personal information is no longer required, ELITE Inc. will take reasonable steps to securely destroy, delete, anonymize, or dispose of it.

11. Accuracy of Information

Parents/guardians are responsible for ensuring that the information provided to ELITE Inc. is accurate, complete, and up to date.

Parents/guardians must promptly notify ELITE Inc. of any changes to:

  • Emergency contacts;
  • Authorized pickup persons;
  • Medical conditions;
  • Allergies;
  • Medications;
  • Behavioural or safety concerns;
  • Contact information;
  • Custody, access, or legal restrictions affecting the student.

12. Access and Correction Requests

Parents/guardians may request access to or correction of personal information held by ELITE Inc., subject to legal, safety, privacy, insurance, or operational limitations.

Requests should be made in writing to:

Privacy Contact: Joseph Grande
Email: [email protected]
Phone: 647-969-1714

ELITE Inc. may need to verify identity before providing access or making corrections.

13. Privacy Breaches

If ELITE Inc. becomes aware of a privacy breach involving personal information, it will take reasonable steps to contain the breach, assess the risk, notify affected individuals where appropriate, and take corrective action.

Where required by law, ELITE Inc. may report a breach to the appropriate privacy authority or other regulatory body.

14. Children and Youth

ELITE Inc. recognizes that children and youth require additional care and protection when handling personal information.

ELITE Inc. will make reasonable efforts to:

  • Collect only necessary student information;
  • Obtain parent/guardian consent;
  • Limit access to sensitive information;
  • Use student information only for appropriate program purposes;
  • Protect student privacy in communications, photos, videos, and promotional materials.

15. Website, Cookies, and Online Communications

If ELITE Inc. operates a website, online registration page, or social media page, certain technical information may be collected automatically, such as device information, browser type, IP address, page visits, or general website analytics.

This information may be used to improve website performance, understand user interest, support security, and improve communication.

Users may be able to adjust browser settings to refuse cookies or limit tracking, although this may affect website functionality.

16. Email and Electronic Communications

By contacting ELITE Inc., registering for a program, or requesting information, parents/guardians may receive emails or electronic communications about registration, program details, safety updates, forms, payment, reminders, and future ELITE Inc. programs.

Individuals may unsubscribe from promotional communications where applicable. Important administrative or safety-related communications may still be sent where necessary.

17. Changes to This Privacy Policy

ELITE Inc. may update this Privacy Policy from time to time to reflect changes in programs, legal requirements, insurance requirements, business operations, technology, or privacy practices.

The updated version will be posted or provided with a new effective date.

18. Questions or Concerns

Questions, access requests, correction requests, or privacy concerns may be directed to:

ELITE Inc. Privacy Contact
Joseph Grande
Email: [email protected]
Phone: 647-969-1714